Tasky: The To-Do List and Task Management App That Knows Your Contacts

A good to-do list keeps you organized; a good task management app helps your whole team get more done. Tasky does both, and adds the one thing other task list apps can't: it knows your people, because it lives inside Trevally, where your contact base built itself from your inbox. Tasks mention real contacts, lists are shared with real contacts, and every to-do stays attached to the relationship it belongs to. Here's the complete tour: organizing work and life with task lists, and running them across a team.

What is Tasky?

Open Tasky from the sidebar (under APPS) and you get the full picture in one screen: your task lists on the left with live progress counts, quick filters above them, and the selected list's tasks in the center, each with priority, status, creator, assignee and dates.

The example above is a real team list: "Trevally Tasks - DEV", shared with 3 members, 65 of 88 tasks concluded. We'll get to the team side; first, the personal one.

Task lists: organize work and life by area

Tasky starts you off with four ready-made lists (Personal, Work, Shopping and Ideas), one for each area where to-dos accumulate:

Creating your own takes seconds: name it, describe what it's for, and pick one of six color themes so lists are recognizable at a glance:

Each list in the sidebar shows its progress ("x of y tasks concluded") so you always know how a project stands before you even open it.

Creating tasks: as fast or as complete as you need

There's a particular kind of relief in getting a task out of your head and into a place you trust: the errand stops nagging you, the idea stops fading, and your mind goes back to the work in front of you. Tasky is built for that moment: the add bar at the top of any list takes a title and the Enter key. That's the whole gesture:

When a task needs more, the + button opens the full composer: description, due date and time, priority (Low, Medium or High, shown as colored flags), status, and an assignee picked from the list's members:

The detail that changes everything: @ mentions

Notice the placeholder ("use @ to mention contacts"). Type @ in a task's title or description and pick anyone from your contact base. Mentioned people appear on the task as Related to, with their photos. So "send proposal to @Brandon White" isn't a string of text, it's a task linked to the actual person, with their whole card one click away:

Working a task: from Open to Done

Every task card carries its lifecycle controls. Hit the play button to start working: the task turns In Progress, with a live status badge:

From there you can pause it, or hit the check to conclude. Completed tasks show struck-through in the Concluded view, and that growing list of crossed-off lines matters more than it looks: it's momentum you can see, proof at the end of the week that things moved:

Sharing lists across a team

Sharing a list changes how a team feels as much as how it works: when everyone sees the same tasks, the same owners and the same statuses, the low-grade anxiety of "did anyone pick that up?" disappears, and delegating stops meaning chasing. Open a list's Add Members and invite people from any of your data sources: individual contacts, contact lists, even imported cohorts:

The roles are simple and safe: the owner manages the list (editing, deleting, membership), while members can view and create tasks. Shared lists appear in each member's own sidebar with a "Shared" badge (and a Leave List button if they move on).

With members in place, delegation is a dropdown: assign any task to any list member.

Everyone sees the same board of record: who created each task, who it's assigned to, its priority and where it stands. That's the "Trevally Tasks - DEV" list from the opening screenshot: 88 tasks, 3 people, one shared source of truth.

Staying on top: quick filters and deep filters

The sidebar's Quick Filters answer the daily questions in one click: My Tasks, Today, Pending, Concluded, Overdue and Upcoming (the next 7 days):

For anything more specific, the Filters panel searches by title or description and narrows by status, priority, creator and assignee, with sorting, and a badge that shows how many filters are active so views never lie to you:

Tasks follow you across Trevally

Tasky isn't an island. Its tasks surface wherever you already work:

• The dashboard's Upcoming Tasks widget keeps your next actions one glance away, with checkboxes and quick edit;

• Every contact card's Tasks tab shows the tasks connected to that person (upcoming and concluded), so a relationship's pending work is part of the card itself:

• And for stage-based work (deals, candidates), tasks complement the Kanban boards: the board tracks where a person is in the process, Tasky tracks what you owe them along the way.

Two ways to run it

Personal: keep the four default lists, capture with the quick-add bar, live in the Today and Overdue filters, and mention contacts so errands stay linked to people ("return the drill to @Marcos"). The payoff is quiet: everything you owe anyone is written down somewhere you trust, and your evenings stop being interrupted by "wait, wasn't I supposed to…".

Team: one shared list per project or squad, tasks assigned to members, priorities flagged, the Concluded view as your standup record, and because members come from your contact base, onboarding a teammate is picking a name, not sending an invite link to configure. The team's version of that quiet payoff: one source of truth everyone can see, so accountability comes from the list, not from reminders.

Connect your inbox for free and put your tasks next to the people they belong to.